step wizard |Form 8949 Capital Gain & Wash Sales calculator software

Import Trade Activity Data from Local File


Option 2: Import Trade Activity Data from Local File

TradeMax provides you the facility to Import data from more advanced formats which the majority of the brokers use. You can import Quicken, Microsoft Excel(*.xls), or Text files(*.csv,*.txt) etc. These transactions can later be managed from your desktop.

The importing process is also a profile setting up process. It provides you with a wizard to filter the useful trade data, match the data, and then generate a TradeMax data format for the following tax calculation purpose.

Note:

  1. The file could have any one of the following type extensions: *.csv, *.txt, *.xls, *.qif, *ofx, *.qfx, *tdf,*.tlf
  2. You can Undo or Redo the importing action by Click the icon in the Quick Access Toolbar

Trade Import Process

If you have created a new brokerage account and located a compatible trade history report from the online broker’s web site, the next step is to import trades into TradeMax.

The import function is available under the Account List: Right-click the account which you want to import your data and select the Import Trade.

Then the Select Import File And Profile dialog box will popup. TradeMax provides you with a step-by-step wizard to guide you through the rest of the process.

Step 1: Select import trade data source

There are four options for you choose to import your data.

Option 1 Import Trades from Brokerage Account (If you want to download trades from online brokerage account, select this option) please check Supported Brokers List .

Option 2 Import Trade Activity Data from Local File(If you have already downloaded trade data from your Brokerage account, just choose Import Trade Activity Data from Local File Option in Mode field.)

Column Header Import Type Link
Excel- Text XLS. TXT.etc From your own computer
Quicken(*qfx) QFX Log in to Quicken Software to download the data
Quicken(*qif) QIF Log in to Quicken Software to download the data

Option 3: Import Realized Gain and Loss Report from Local file (Users can import Gain and loss Report in *.xls format from local file, each record has open and close data, cost amt, proceed amt, please note some Gain&Loss Reports do not have holding position at year end.)

Option 4: Import Trade data copied from broker Transaction History Report (The users just need to copy the Transaction History report from the web of the specific broker, and paste it to TradeMax during the importing process.)

The following dialog box is used to select a profile to import the data into TradeMax. You can also create a new profile and save the profile settings and re-use it to import a similar file. In addition, you can edit an existing profile as and when needed.

Option 2 : If you already have downloaded trade data from your brokerage, just choose Import Trade Activity Data from Local File Option in Mode field.

Function Description
Account Select an account to import your data
Trade Time Range Automatically display the date range of existing trades in the current account
Mode If you already have a user name and password of the selected account, select I want to connect to ***. I have a *** user name and password.
If you have trade data in your computer, please select I want to import data from local file.
If you have realized gains and losses report in your computer, please select I want to Import Realized Gain & Loss Report from Local file.
If you want to skip the file downloaded process, just select I want to import data copied from broker Transaction History Report.
Include Baseline If you have already appended baseline position, you will need to select the checkbox and enter your specific tax year or select it with the arrows at the right side

Click Next to make further changes in the settings.

Function Description
1. Profile Name Preset import profiles for importing trade data. With the default profile, you can skip Step 2, Step 4 and Step 5 Profiles Options:1.Broker Profile: ScoreTrade, Interactive Brokers, E*Trade and so on2.File Profile: Quicken Interchange Format(*.QIF), IB TLF(*.TLF), Open Financial Exchange(*.OFX), *.csv, *.txt, *.xls, *.qfx.3.Profile Wizard: Setup a temporary profile or replace it with specific one to setup a new profile which can be re-used to import a similar fileDefault is : Broker Profile like ScoreTrade; Quicken Interchange Format(*.QIF), IB TLF format(*.tlf), Open Financial Exchange(*.OFX)
2. Sample Data The Sample Data of specific broker will be displayed in this field, if the data file you copied from the broker doesn’t match the required format of corresponding profile, a notification window will pop-up.Note: If the data doesn’t match, you can select Profile Wizard from the droplist of Profile Name to make some changes in the settings.
3. Short Transacton Detection If this function is activated, whenever TradeMax imports a sell security transaction without holding long position, the trade will be recorded as short.Note: You shouldn’t select Short Transacton Detection if you did not Enter Previous Year Holding Positions or Include the Baseline Position. In this case, TradeMax will assign the close long transaction as an open short transaction
4.Buy to Cover Long Transaction Detection If your online brokerage accounts allow the conversion of an open, short position to an open, long position with a single buy transaction (and vice versa). You can activate Buy to Cover Long Transaction Detection function to allow TradeMax to make the necessary adjustments during the import process. TradeMax will automatically split up the single “buy” transaction into two – one to close the short position, and another to open up a new long position.
5. Import File Click File Browser Button to select data file from your computer.

The aboved dialog box is the default one, but users can choose to import trade data in Profile Wizard, just by clicking the Profile Name in the above dialog box, and then selecting Profile Wizard from its dropdown list, and you can see the following dialog box:

Function Description
Profile Preset import profiles for importing trade data. With the default profile, you can skip Step 2, Step 4 and Step 5 Profiles Options:1.Broker Profile: ScoreTrade, Interactive Brokers, E*Trade and so on2.File Profile: Quicken Interchange Format(*.QIF),IB TLF file(*.TLF), Open Financial Exchange(*.OFX), *.csv, *.txt, *.xls, *.qfx.3.Profile Wizard: Setup a temporary profile or replace it with specific one to setup a new profile which can be re-used to import a similar fileDefault is : Broker Profile like ScoreTrade; Quicken Interchange Format(*.QIF), IB Tlf(*.TDF), Open Financial Exchange(*.OFX)
Type Select TXT or XLS data file.Default is : TXT
Record Separator A single character or a regular expression, controls the way TradeMax scans the imported data file.TradeMax scans the imported file for character sequences that match the separator. Controls the way TradeMax splits the imported file into records.Options:1.^ : Normally used for QIF files2.Line Feed : Default record separator for most filesDefault is : Line Feed
Field Separator Controls the way TradeMax splits an input record into fields.Options:1.Most used Separator: Comma, Tab2.Other Separator: Double Quote etc.Default is : Comma
Text Qualifier Controls the way TradeMax splits an input Field into text. It selects the character that encloses values in your text file.Default is : ‘ and “
Has Column Header If there is a column header in your imported file, you will need to select the checkbox
Short Transacton Detection If this function is activated, whenever TradeMax imports a sell before a buy for a symbol with no shares currently open, the trade will be recorded as short.Note: You shouldn’t select Short Transacton Detectionif you did not Enter Previous Year Holding Positions or Include the Baseline Position. In this case, TradeMax will assign the close long transaction as an open short transaction
Buy to Cover Long Transaction Detection If your online brokerage accounts allow the conversion of an open, short position to an open, long position with a single buy transaction (and vice versa). You can activate Buy to Cover Long Transaction Detection function to allow TradeMax to make the necessary adjustments during the import process. TradeMax will automatically split up the single “buy” transaction into two – one to close the short position, and another to open up a new long position.
Import File Click File Browser Button to select data file from your computer.
  1. Press the Import file button. Import Trade dialog box opens and from here you can browse and select your desired file.
  2. Select or setup a specific profile
    1. Select a profile
    2. The options from the dropdown list are:
      • Previous user defined or system defined profile, for example, SocreTrade. If you select this option, you skip Step 2, Step 4 and Step 5 of the importing process.
      • You can also setup and save a new profile by entering a new profile name to replace the <Profile Wizard >.
  3. Select Record Separator from the dropdown list.
  4. From the Field Separator dropdown list, scroll through the list to find the exact one according to the imported files.It can be one of the defined separators: Comma, Double Quote, Single Quote, Space and Tab.
  5. You can use the default setting in Text Qualifier and you also can enter the new one according to your imported files.
  6. Select the Has Column Header checkbox according to the files you imported
  7. Click Next to go to the next step.

Step 2: Map Fields

  1. In this step, you can map your data by assigning or mapping the column header. (With the default profile, this step will be skipped.)
  2. Note:  TradeMax follows the calculation formula: Amount = Price * Quantity + Commission, and so, if your trade data lacks one of these conditions, TradeMax can auto-calculate it in this step.

  3. Click the cell under the Map to Field column and select the right column header to map the data.
    • All Column Headers should match column headers under Map to Field excluding some exceptions.
    • You can assign the column header Currency to the columns refer to Trans Currency.
    • You can assign the column header Description or Note to the columns refer to notes and TradeMax will combine them to the notes column in the data grid.
    • You can also exclude any unused columns by selecting the option Ignore
    • If the currency is displayed in the incorrect form (e.g. HK$) , TradeMax will display a pop up Map Currency dialog box to map your currency
  4. Learn more about Column Header in TradeMax

    Function Description
    Account Your Account Name
    Action Long, Short, Close Long, Close Short , Buy , Sell, etc
    BaseRate The exchange rate got by Original Currency/ Base Currency.
    Commission Trade broker commissions
    CompanyName the company name of specific security
    Expired Date Expired date of option or future.
    Fee Trade broker Fees
    Ignore Exclude the useless column by selecting the option Ignore
    Market Exchange market where you bought the financial product. For instance, NASDAQ.
    Notes Any information of the trade record
    Quantity Number of shares
    Rate Option or future rate. An option has a 100 “Rate” which means an option contract is for 100 shares of the underlying stock.
    Sell Rate The exchange rate of Base Currency / USD Currency. Or directly query the Sell Rate in “Currency Exchange
    Strike Price The strike price of the underlying stock in the option or future
    Symbol Security Ticker Symbol
    Tax Rate The exchange rate Original Currency/ USD Currency.
    TickerInfo Information of symbol ticker
    TickerMatch Match your Ticker automatically or compel matching
    TradeDate Trade date
    TradeTime Trade Time
    Trans Amount Transaction Amount
    Trans Currency Transaction Currency
    Trans Price Transaction Price
    Type Security type. For instance, stocks and mutual funds, options on stocks, Section 1256 Futures, currencies etc.

    Note:

    As the above picture shows, just click the cell under Currency, and select the matched currency to map your currency. If the currency is displayed in the correct form, this step can be skipped.

  5. The scroll bar (below) can be used to scroll down to display more rows in the trade grid.
  6. To verify your previous settings, press the Back button.
  7. Click Next to go to the next step.

Step 3: Map Actions

In this step, you can change transaction Action types suggested by TradeMax.

  1. Click on the Action column and select the desired option from the list to match the action listed under ActionName heading.
  2. Function Description
    Long Buy Stock/Option to Open a Long position
    Short Sell Stock/Option to Open a Short position
    Close Long Sell Stock/Option to Close a Long position
    Close Short Buy Stock/Option to Close a Short position
    Expired Expired Option
    Exercised Exercised Option
    Assigned Assigned Option
    Split Stock Split
    Spinoff Stock Spinoff
    Merge Stock Merge
    SharesAdded Shares Added into Account
    SharesRemoved Shares Removed from Account
    DIV Dividend
    IntInc The interest paid in cash
    Misclnc Miscellaneous Income
    ReinvDiv Reinvested Dividend
    ReinvInt Reinvested Interest
    CancelBuy An open buy order is being cancelled and is waiting for a “Cancelled” status
    CreditInterest Interest of Credit
    PeriodicInterest The interest charged on a loan or realized on an investment over a specific period of time
    Journal Represent all areas of money, investment, banking and related disciplines
    CashAdj Cash Adjustment
    IRAReceipt Receipt of IRA
    TaxExemptDiv Tax Exempted Dividend
    StkAdj Stock Adjustment
    Deposit Deposit into your account
    Withdraw Withdraw from your account
    RtrnCap Return of Capital
    MiscExp Miscellaneous Expense
    MargInt Margin Interest
    Buy You need to be sure of every trade action. For example, ONLY IF you can sure that in the data file every BUY is open in a long position, you can select the Long to map with the buy.
    Sell You need to be sure of every trade action. For example. ONLY IF you can be sure that in the data file every Sell is set in sell to short, you can select Short to map with the Sell.
  3. Press the Back button, if you want to change previous settings or click on Next button to go to the next step.

Step 4: Map Types

Check your stock type in this step.

  1. From the dropdown list under the Symbol type , you can select the security’s type to match your imported data file.
  2. Click Next to go to next step

Step 5: Symbol Validation

Validate your symbol in this step.

  1. Select the Type for each symbol from its dropdown list (Stock is the default type)
    Attention:
    Records can be sorted in ascending or descending order by clicking on any column header.
  2. Enter the Underlying Stock, Strike Price and Expire Date etc (You can skip this step if it is not option or future)Attention: You can manually enter the Expire Date or select from its dropdown calendar.Learn more about: How to select the date.

  3. Merge to is an option which can merge one security into another.Attention:
    • Symbol # represents that option has expired or been cancelled buy, and the function Merge to enable the option or stock mentioned above to merge to normal one automatically.
    • If the symbol type is option, you need to enter the Underlying Stock, Strike Price and Expire Date. If the symbol type is future, you only need to enter Underlying Stock and Expire Date
    Basic Function
    1 To sort by Symbol Name in ascending order, click Symbol Name in the column header once and there will be up-arrow after Symbol Name. To sort in descending order, click Symbol Name twice and there will be a down-arrow after Symbol Name. To cancel the sorting, you can click Symbol Name the third time.
    2

    Merge to is an option which can merge one security into another.

    As picture shows: .AUDBU# in above window is an option which corresponds to .AUDBU.in Scottrade, it merges to .AUDBU automatically. If you want to merge it to another specific option, you can manually enter the name of the specific option OR select from the dropdown list.

    3 Underlying Stock is the stock on which an option is written, giving the option holder the right to buy or sell.
  4. Click Next to go to next step

Step 6: Trade Record Preview

In this step, you will have a Trade Record Preview window shows the details of import data. If you scroll down the transaction list, you will see all transactions that TradeMax has concerns about will be highlighted in red and green. You need to validate and correct these Suspected Transactions (red one) before you proceed. In addtion, the Error Trade(s) dialog box will ease your task.

Basic Function
1 Trade Record Preview dialog box
2 Records can be sorted in ascending or descending order by clicking on any column header.Click on the header once to get the up-arrow to show that records be sorted in ascending order.
3 Click on the header twice to get the down-arrow to show that records be sorted in descending order.
4 Check Action with the ActionName in the Action column. From its dropdown list to select the right one.
5 Columns can be resized by the user by positioning the mouse cursor over the line between the columns in the column header row, holding down the left mouse button and dragging the line to the desired location.
6 If you don’t want to import the trade transaction, you can uncheck the import it check box which locate at the end of the trade record.
7 Same day transactions.
8 Red records indicate the incorrect transaction:1) A Sale to Close, a Buy to Cover, and Exercise, Assign, Expire or Journal Out as the first transaction for any symbol; 2) Sequence error; 3) Missing/Inconsistent Data fields by using Qty, Price, Commission, Fees and Rate information.The incorrect transactions will be displayed in the right Error Trade(s) dialog box.
9 Green records indicate the closed transactions which closed (A Sale to Close, a Buy to Cover ) all your holding open position.
10 Click it to expand the item.
11 Click it to collapse the item.
12 If this function is activated, whenever TradeMax imports a sell before a buy for a symbol with no shares currently open, the trade will be recorded as short.Note: You shouldn’t select Short Transacton Detectionif you did not Enter Previous Year Holding Positions or Include the Baseline Position. In this case, the TradeMax will assign the close long transaction as an open short transaction.
13 If your online brokerage accounts allow the conversion of an open, short position to an open, long position with a single buy transaction (and vice versa). You can activate Buy to Cover Long Transaction Detection function to allow TradeMax to make the necessary adjustments during the import process. TradeMax will automatically split up the single “buy” transaction into two – one to close the short position, and another to open up a new long position.
14 Scan the status of transactions in the imported data file and the concerned trades will be highlighted in red or green.
15 Reconcile the sequence of the transactions on the same day. It can be activated by select the same day transactions.
16 Select the check box to reverse the same day transctions.
17 Error Trade(s) dialog box. If there is no error trade, the box will be hidden.
18 Error trade records. Click it to go to the specific error record in the Trade Record Preview dialogue box.
19 Unimported Data records. You can select unimported data records and right-click to export unimported data to files.
  1. Click the error trade record to go to the specific error record in the Trade Record Preview dialogue box.
  2. Check the Action and ActionName and select the right one from its dropdown list
  3. Press the Rescan button to rescan errors. If it does have an error, repeat the above two steps to remove the error.
  4. Select the import it column checkbox to import that transaction
  5. Click Finish to complete the whole importing process. You can verify the previous setting by clicking the Back button. In addition, you can also cancel the data importing with the Cancel button.Tips:
    • For a more accurate gain/loss report, we suggest:
      1. Click the TradeDate column header once to show the records to be sorted in ascending order
      2. Check the Action and ActionName transaction by transaction and select the right one from its dropdown list
    • TradeMax can automatically recalculate the missing or inconsistent data fields found in the file to be imported by using Qty, Price, Commission, Fees and Rate information.

Print Setup


With TradeMax, you can print your data grid, report and calendar with the following options in the Quick Access Bar.

 

In this section, we will provide you a step-by-step wizard to setup a print.

  1. Click the arrow at the right of the Print button in the Quick Access Bar
  2. Select the Print Setup in the dropdown menu

  3. A dialog box shows:

  4. Choose the Pinter, Printing Paper and Orientation . If you want to print your files with the Printer in the Network, you can press the button Network… and fill the following dialog box.

 

 

 

Print a Report


To print your report with the button in the Quick Access Tool Bar:
  1. Click the button in the Quick Access Bar .
  2. A dialog box will pop-up:

  3. Select the Printer, Print range and Copies.
  4. Press OK to complete the process.

 

 

 

Page 1 of 11

Copyright © 2008-2016 Neutral Trend Inc. All Rights Reserved.